Criminal History Statutory Declaration

Step 2 – Criminal History Statutory Declaration

A criminal history statutory declaration (stat dec) is a formal statement used to disclose an individual's criminal background. We require this from staff either as an alternative to an overseas police check or to avoid the need for a new police check.

Is this required for me?

  • It is needed, if..

    a) Your police check was issued more than 6 months before date of submission


    b) You have been a citizen or permanent resident of a country other than Australia since the age of 16


    c) Your police check is older than 12 months and wish to work whilst we wait for your new police check to be issued



  • It's not needed, if...

    Both the below apply:


    a) You have not been a citizen or permanent resident of a country other  than Australia since the age of 16


    b) Your police check was issued in the last 6 months at date of submission


How many stat decs are required?

We require only one statutory declaration to be completed. Please follow the below question to find out which stat dec is required from you:

Have you been a citizen or permanent resident of a country other than Australia since the age of 16?


Follow the steps below, to either answer 'Yes' or 'No' to this question. It will lead you to the right stat dec for you.

Yes

No

Completing the form manually

This method works if you don’t have a MyGov account.

1. Print the statutory declaration

2. Complete this in the presence of an authorised officer

3. Have this certified in person

4. Scan or take a photo of this and sent it back to us

Completing the form electronically

This is suitable if you have, or can create, a MyGov account. Follow these steps to create a digital Commonwealth statutory declaration through MyGov.

1. Log in

Sign in to myGov using your Digital ID (myID as the provider) and complete verification (email, password, biometric, and 4-digit code).

2. Start declaration

Select "Get started" in myGov and provide your address, occupation, email (optional), and phone (optional).

3. Write details

Enter your declaration details, location, and write in first person, starting each paragraph with a number.

4. Review & sign:

Review your declaration, digitally sign it (draw, type, or upload), and confirm your agreement by selecting the checkbox.

5. Create declaration:

Click "Create declaration" to finalise it.

6. Download & save:

Download the PDF and save it to your device, as myGov won’t store it after you exit.

7. QR code

Once you share this PDF, the compliance team will use the QR code to verify the validity of the statutory declaration. Please ensure the file you submit is clear and the QR code can be scanned.

Got a burning question you want answered?

Here's a few we get asked alot...

  • 1. Can the same person who signed my ID, sign my statutory declaration?

    Yes, if you choose the option to complete this form manually, we commend getting your stat dec certified with you ID documents.

  • 2. I was a citizen/ permanent resident of a country when I was 16 but this was a long time ago. Do I still need to complete a statutory declaration?

    Yes, if you were a citizen and/or permanent resident of a country other than Australia at the age of 16, you are required to declare this in your statutory declaration.

  • 3. I already have a statutory declaration. Can I use this?

    Yes, you can, if:


    • It is a criminal history statutory declaration that covers the same areas as outlined in the form above.


    • This has been certified in the last 6 months at submission.


  • 4. I have a statutory declaration which was completed through another agency. Can I use this?

    Unfortunately, we do not accept stat decs with agency headers. We kindly ask that you recomplete this.

  • 5. Can I download the statutory declaration form and have someone sign it by editing the PDF?

    Electronic statutory declarations are only accepted through MyGov, as outlined above. Unfortunately, we cannot accept declarations that have been digitally signed through other platforms.

  • 6. If I fill in the statutory declaration incorrectly, can I edit this?

    No, if you have entered the incorrect details onto your stat dec, you must recomplete this form. Please ensure that all information entered onto the form is correct before having it certified.

  • 7. I have been a citizen of a country other than Australia since the age of 16, but my police check was issued in the last 6 months, do I still need to complete a statutory declaration?

    Unfortunately, if you’ve entered incorrect details, you will need to complete a new statutory declaration. Please make sure all the information is correct before having it certified.

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